Executive Assistant

Hello, is it us you’re looking for?Basically, what you need to know, is that we’re dealing with stellar value propositions. And, what we do, we do brilliantly.Headquartered in Stockholm, Sweden, IVISYS is the market leader in developing innovative solutions for examining the structural integrity of a variety of products - with the primary solution focusing on examining wooden and plastic pallets in high volume production sites such as logistics, retail, warehouse, and medical production plants. The short version in one sentence? We’re a smart hack for logistics success.The long version in one sentence? We’re a logistic machine vision solution provider with unique patented technology that increase efficiency for the warehouse, logistics chain and MedTech industries, ensuring increased product quality, uptime and safety using the latest AI technology. Yes, it’s a poorly phrased sentence but the content is rather inspiring, isn’t it?We’re off the beaten track. At IVISYS we have embarked on a journey, setting out to become number one in machine vision solutions, including service, knowhow, and customer experience. We have identified hyper scalable profitability in Europe and on the US market and we’re building on this momentum by expanding globally. Ambitious? Yes. But any goal worth pursuing is. Now, is the golden opportunity to join our quest in making a name for IVISYS around the world.High tech with high impact. We’re here to change the game.IVISYS machine vision solutions merge cutting edge usage of hardware with in-house developed software, patented algorithms, and neural networks (AI). They’re robust against widely varying light conditions, expanding the range of applications and significantly increasing success rates and reliability compared to conventional systems.

The company

After more than 20 years of dedicated research and development, IVISYS has developed an effective method to perform automated quality control for the manufacturing industry. IVISYS has developed a unique patented solution that is highly demanded in a vast global and rapidly growing market. Our products & solutions profoundly increase efficiency within warehouses, logistics, and the MedTech Industry.

The product portfolio is now being upgraded with forefront AI & Vision techniques emphasizing the delivery of excellent customer value. We are therefore experiencing an enhanced demand for the products and solutions. Our vision is to build a truly global company that delivers premium solutions and experiences to our customers. IVISYS is looking forward to a vivid future on the transition journey we just started.

The role

IVISYS is now looking for a dedicated Executive Assistant to our CEO Stefan Bohman who will be a part of our vibrant team. You will be working with the CEO handling all scheduling, travel, visas, and preparing presentations and other administrative tasks.

The position will also act as office manager for the office and be available to the rest of the organization regarding administrative relief.

We value commitment and structure and believe that you are passionate about the role and delivering excellent assistance. The successful candidate has a strong drive to achieve impact based on IVISYS philosophy and comes with a solid track record and experience working as an executive assistant. You thrive in an organization with a fast pace with many contact areas and high demands and expectations. You will have the chance to develop and make your mark on our success.

We expect you to bring your experience and creativity to IVISYS and become a key contributor to the company’s growth and continued journey. We strongly emphasize your personality to ensure a good match with our company culture and see you and IVISYS thrive through this collaboration.

As an Executive Assistant, your key responsibilities will be

  • Manage and maintain the CEO’s schedule and meetings, including prioritizing inquiries and managing conflicting requirements
  • Manage travel arrangements for the CEO and key people
  • Prepare and coordinate meetings, as well as product presentation material
  • Keep minutes and actions at meetings
  • Receive and interact with incoming visitors, including customers
  • Manage expenses and procurement inquiries on behalf of the CEO
  • Make sure that the CEO has all the materials and the preparations required for critical meetings
  • Schedule all quarterly reviews with live reports to ensure they are completed on time by the deadline

Essential skills and preferred experiences

  • At least 3 – 5 years of experience as an Executive Assistant or similar role
  • Organizational and planning skills
  • Event management, including coordination
  • Time management and prioritization
  • Communication and relationship building
  • Proactive approach
  • Privacy and integrity
  • Attention to detail and accuracy